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What is a Landlord Gas Safety Certificate? If you're a landlord it is important to know your responsibilities in relation to the safety of gas at your property. Landlords must adhere to the Gas Safety (Installation and Use) Regulations 1998. Gas Safe registered engineers must examine your flues and appliances at least once a year. You must also provide a copy of the gas safety report to your tenants. What is a gas safety certification for landlords? Gas Safe registered engineers issue an official gas safety certificate for landlords to the owner following a safety inspection. The document should contain all information about the gas pipework in the property and appliances that have been inspected for safety. Landlords are legally responsible to ensure that all these items are in good working order and that they provide their tenants with copies of the completed form. All landlords are legally required to have their properties inspected every 12 months, and to obtain an updated certificate of gas safety. However, the regulations require that landlords ensure they schedule their inspections no later than one month prior to when the date on which their current certificate is due to expire. This allows them to prevent any lapses in coverage and provide the best protection to their tenants. To get a landlord's gas safety certificate, an engineer registered with Gas Safe will need to visit the property. This engineer will inspect all gas appliances and pipework in the property. The engineer will also test the appliance's emergency controls. The engineer will also test the emergency control for each appliance. If a tenant is refusing to permit access to the inspection, the landlord can attempt to persuade them to allow the inspection to let them in by writing a strong letter outlining why they require the checks to be completed and what will happen if they don't allow them access. If this doesn't work the landlord may consider starting the eviction process by sending them a Section 21 notice. As landlord, you are required to give your tenants an original copy of the completed Landlord Gas Safety Record within 28 days of the date each check is being conducted. This must be provided to existing tenants, as well as any new tenants prior to when they move in. You should also keep the original record for two years. What is a gas safety certificate for tenants? In general, landlords are accountable for ensuring that all gas appliances in their homes are regularly inspected by an Gas Safe certified engineer. The cost could vary from PS60 to PS120 based on the scope of the check. The engineer will provide the CP12 to the landlord following the inspection. The CP12 must be given to the tenants within four weeks after the test has been completed. This document is an official record of the tests and should be kept by the landlord for two years from the date of the initial inspection, but it is recommended that they are stored online to minimize the amount of paper used. Landlords also need to make sure that they have access to the property to conduct annual gas safety and service checks. landlord safety certificate stipulates that if the tenant refuses access, the landlord has to use reasonable measures to gain access and complete the check. This can include writing to them, asking them to contact the engineer directly, and then reiterating requests for access. You can also contact the local council, who may be able send an official to explain why it's crucial to allow access for maintenance and safety inspections. If a tenant is still refusing to grant access the landlord should think about initiating the process of eviction. It is the landlord's legal right to remove tenants who do not cooperate with security checks. This is a complex process, so landlords should consult with a lawyer before making a decision. The landlord is responsible for all gas pipes and flues, appliances and other equipment that they own and provide to tenants. This is the case even if a landlord sublets the property to a third party. However, the original landlord, and anyone who has been given duties by contract, must cooperate to ensure that the statutory requirements are met. It is crucial to determine if a landlord has hired an agent to manage their rental properties. They should also inquire who is responsible for scheduling gas safety tests. Certain agents will assume this responsibility, however you must inquire with the agency to ensure that you are protected. What is a sub-let gas safety certification? When a landlord rents their property they need to ensure that it is safe for the residents living there. Gas safety certificates show that all gas appliances and flues have been examined by a qualified engineer and found to be safe. The landlord is responsible to ensure that gas safety checks are performed every year, and that copies of the certificates are handed out to tenants. The checks must be conducted by an Gas Safe registered engineer. The CP12 form must contain the Gas Safe engineer's ID number and the date of the issue. The landlord must also provide the tenants the copy of the gas certificate within 28 working days following the conclusion of any checks. The landlord must also give a copy of CP12 to any new tenants prior to their move in. This rule is not applicable when the property is rented out for a short time, such as an apartment for students or a holiday home. Include these exemptions as part of your tenancy contract in order to prevent any legal issues later on. If a landlord discovers that any of their flues or appliances aren't safe during the course of an inspection, they should arrange for them to be repaired as soon as they can. This may mean disconnection and reconnecting of the gas supply. Landlords must ensure that their gas engineers are registered with Gas Safe registration and verify their identity with a photo ID prior to performing any work. Despite the exemptions mentioned above, the regulations governing gas safety checks for landlords and landlords are strict and must be adhered to. If a landlord is found to be in breach of the rules, they may be charged and could face penalties of fines or even jail time for the offending party. Total Landlord is here to help if you are a landlord that needs to schedule an inspection of gas safety. We have a network of Gas Safe engineers who can visit your property and carry out a thorough inspection and provide you with a CP12 gas safety certificate. We offer competitive rates and same-day service in the event of an emergency. Call us or visit our site for more details. What is an annual gas check? If you lease out a portion or all of your home, it is your legal obligation to conduct an annual gas safety check. This includes checking the boiler and other gas appliances like pipes and flues, and any fixtures and fittings which make use of or exhaust gas. Gas Safe engineers will inspect your home and ensure that everything is safe and up-to-date. They will test the flues and gas appliances and look for indications of carbon monoxide poisoning or leaks. They will also ensure that the gas is switched on and that the gas meter is topped up. After the inspection and check, it's a great idea to provide an original copy of your gas safety report to your tenants. It must be provided to tenants who have been in the property for a period of 28 days and to new tenants before moving in. Keep an original copy of the gas safety record for yourself and any agents you employ. Landlords are responsible for organizing and paying for gas safety inspections and certificates for their properties. If a tenant is unwilling to permit you to conduct the maintenance or check, then you must take “reasonable steps” to gain access. You could write a letter explaining the reason you have to gain access to the property and the security checks that must be conducted. If the tenant does not give you access, you may want to consider a Section 21 eviction. When you buy a landlord insurance policy through Hometree and Hometree, your annual gas safety check is included. You don't need to worry about scheduling it separately or when you will have to do it. You can also rest assured that we're there for you should you need to renew your insurance or change any information. Visit the Hometree site to find out more on our landlord insurance packages. Request an estimate to learn more about the coverage and price. Our no price hike promise means that your annual premium will not rise more than the rate of inflation for the first year.